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Document Submission Notes

Information & Instructions

  1. Document due dates are suggested dates. You may submit requested items at any time. Files are awarded and reviewed in groups by the order in which they are received.
  2. If tax returns are required you must request an official tax transcript from the IRS. The Financial Aid Office will not make copies of your return.
  3. Photocopies of your return are not acceptable.
  4. To order a tax return transcript go to Under TOOLS, click on Get Transcript of Your Tax Records.  Under Get Transcript, click on blue box Get Transcript ONLINE.  CREATE AN ACCOUNT then follow instructions to get your Tax Return Transcript.
  5. Other items may be requested as a part of the file review process to clarify or resolve discrepancies. Please submit these items in a timely manner.
  6. If a verification worksheet is required make sure you print the PROPER worksheet for the PROPER year and complete all sections of the form.
  7. Failure to complete all sections of all forms will result in significant delays to the processing of your application. A blank space indicates you did not answer the question and the form will be returned to you.
  8. Files will be awarded as quickly as possible in the group order they are received. If you miss the deadline as noted in the Financial Aid Consumer Information you may have to pay for your own tuition and books until your award is processed.
  9. Forms should be completed in blue or black ink (NO PENCIL).
  10. Students who plan on applying for Federal Direct Student loans for the Summer through Spring upcoming school year must wait until after July 1 to complete the loan application process. Applications for loans prior to July 1 will not be processed.
  11. Loan applications will not be put into the processing cycle until your Financial Aid file is complete and reviewed.
  12. Award letters will be emailed to your SVC email account beginning mid-June and then on an ongoing basis throughout the year.
  13. Depending on the time of year there may be a 10 to 15 week delay in processing files due to heavy volume.
  14. Long waits at the counter or on the phone can be expected at many times during the year due to the extremely high number of students applying for financial aid. Please be patient. We will serve you as quickly as possible.
  15. Students at the Mount Vernon and Whidbey Island campuses will need to "take a number" outside the Financial Aid Office door in order to be served.
  16. Unfortunately at this time email requests for information or assistance will not be answered.
  17. Financial Aid Office phone number - Mount Vernon campus: 360.416.7666.
  18. Financial Aid Office phone number - Whidbey Campus: 360.679.5320.
  19. HOURS: Mount Vernon campus (subject to change):
    • Fall, Winter & Spring (until May 14) School Days (Monday-Friday): 9–10 a.m., 11 a.m.–2 p.m., and 3–4:30 p.m.
    • Spring & Summer (May 15-September 15) (Monday-Thursday): 11 a.m.– 1 p.m.
    • Financial Aid Office will be closed ALL DAY the Tuesday following finals week each quarter.
  20. HOURS: Whidbey campus - Call 360.679.5320 for hours.
  21. SVC email account will be used to send notification of your Financial Aid award letter or Federal Direct Student loan award letter. This email account will also be used for many other financial aid notifications. Please check it frequently throughout the year.